Notion vs Trello is an inevitable when the demand for database applications is increasing. Trello and Notion look similar if you’ve just learned them at the same time. Both allow you to manage projects professionally. However, in reality, both of these applications differ from each other.
Trello follows the Kanban principles through moving workloads, helping managers keep track of project status and work progress. However, this is the only function Trello offers its users.
Notions usually provide you with a large blank page, you can design notes and tasks as you like. It can store most of the information you need with just one application, and of course, block movement to control the workflow.
We will help you compare Notion and Trello across many different factors. From there we hope to help you choose a suitable application for yourself. Come on, let’s get started.
CROSS-PLATFORM AVAILABILITY
Both Notion and Trello are available on iOS, Android, Mac, Windows, and the Web. Wishing for uninterrupted usage, both of these applications have provided interfaces for most PC and Web devices. Trello seems to have the advantage of supporting all browsers.
However, both apps are mobile-accessible, but their experience is not as good as the Web.
USER INTERFACE
Trello as introduced above, here you can find the personal archive boards and the closest view boards. You can create groups in a project, certain work. Then create work blocks in the team, moving them to different teams in the management process.
Notions show up in a different way. They give you a wide white page. You can create and organize your own content according to your needs. Options will not appear simultaneously. It is custom-based or can be invoked when you use the ‘/’ command. Memorizing commands in Notion will be very helpful to you in saving time.
Alternatively, you can replace the background in both apps to suit your style and preference.
PROJECT MANAGEMENT AND TASKS
You can create projects and manage them on both the Notion and Trello apps. For those just starting out with management apps, however, Trello looks a little easier.
Trello is staying strong by developing Kanban-style default options. Basically, you just need to name the board related to the project and immediately set up all the work on the page.
You add tasks to assigned tabs, in-progress, completed, and reviewing tabs … When you need someone on the team to solve a task, you tag the task to the right member, add details, descriptions or images, … to make it easier for others to grasp the work.
I usually follow up on projects by creating separate boards for different projects. Then tag the project members. Each person assigned to the task will drag and drop cards through different columns for me to grasp the situation.
If you use Notion, you need to decide the Template you need which is not pre-defined. You can select Templates in your app’s Library to suit your current needs.
Usually when managing a small project, I will use a Weekly Program Template. You name, add a cover photo and an icon to match your upcoming project. Then add tasks on weekdays and integrate a reminder notification. Enter ‘/ reminder’ and add the date and time to turn on reminders in the devices you are using.
For large projects, Notion offers a number of other Management Templates. The most common one I often see is the Roadmap. It works similarly to Trello in terms of the default arrangement of the Kanban format. You can add what you are doing, problems arise, share them with other members, …
Additionally, you can add the right table of contents as you want and integrate them into tabs and buttons so you can make the most of the template.
It can be said that both applications can manage projects. But Trello is simpler with default page. Notion is more complicated. However, it gives you a lot more options for management, including a similar template to Trello.
FEATURES AND SHARE
Trello relies on integration with other applications called power-ups. They are neatly categorized into power-ups subsections. By enhancing storage, Trello can add tasks to Google Calendar. This combination brings comfort to the user.
Notion is the place to store most of the information you need if you choose it. It provides tools to track projects, subscriptions, finance, …
Both apps allow you to share and add members to the project. You can see all the bulletin board members’ activities.
PRICE
Both apps offer a free version for users to experience and personal use.
For group usage, Notion will be free for groups of up to 5. If more, you will pay $ 4 per member per month.
Trello offers a premium version called Trello Gold. To have access to all features, options, add files over 10MB, and use third-party integration, pay $ 3.75 per month.
PICK ONE WISELY
Both of the above applications have their own strengths. And both are trying to exert their strengths in the market. If you need an app for small projects and time optimization, then you should choose Trello. As for the Notion, it is suitable for anyone who wants to manage big projects, manage small details and, importantly, store all other personal managers in the same application.